Unless there is a legal hold, suspended email accounts are retained for 45 days, after which they are deleted, and all data is purged from the system. Suspension takes effect on the night of separation. For example: Mary Smith (Contractor).Ĭost The cost of the service is covered by central IT funding.Īccount Suspension/Disabling/Retention/Deletion Email accounts are disabled upon the user’s separation from active affiliation with UCOP.

When contractors receive a UCOP e-mail account, their email display name will be set up to include the word “contractor” so that the relationship to the University is clear to any e-mail recipient.

All departments directly request accounts for contractors through the Service Hub.Įligibility An Outlook account is provided to all UCOP staff, contractors, and other associated personnel.

These departments are the Office of the General Counsel Secretary of The Regents California Digital Library Ethics, Compliance & Audit Lab Management and UC Press.) (Some departments do not use HR and instead directly request accounts for their new employees through the Service Hub. How to Order Use the Service Hub to request an email and calendar account, call (510) 987-0457, or email For new employees, the Human Resources department requests the account on behalf of the department.

Be sure to routinely purge the archive of email you no longer need. Messages you need to keep should be stored in folders in the Outlook Online Archive.

One-year Email Retention Policy: Email messages in the Inbox (including any subfolders you’ve created), Sent, Drafts, and Junk folders older than one year are automatically deleted.

Outlook Web App: OWA allows customers to use any Internet connection to access e-mail.

The calendar is also used to reserve UCOP conference rooms. Service Description UCOP provides integrated email and calendar service using Microsoft Office 365.

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